For Visitors
Business Trip Procedures
A transportation fee, daily allowance and accommodation fee are paid for work-related trips taken in relation to the WPI program. The transportation fee will be equivalent to the actual cost paid, assuming a reasonable route and mode of transportation. The amount of daily allowance and accommodation fee are fixed as stipulated in the Tohoku University rules. Persons receiving travel expense payments from other organizations are not eligible to claim the payments for the same from AIMR.
Please submit following documents to settle your travel expenses. Payment will be made about one month later to your bank account. Formats are available from the following links:
1. Documents to settle travel expenses
Payment will be made in principle to bank accounts.
Banks in Japan | Submit a transfer request form and a copy of the page of your passbook that has your bank account number |
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Banks outside Japan | Submit an application of remittance |
Download the Forms
Note
- Make sure that the SWIFT, IBAN or ABA code, the bank name and the bank account number are written on the remittance application.
- If you wish to receive travel expense reimbursements at an overseas bank account, Tohoku University will pay the remittance fee.
- You can receive payment in your local currency, but please note that some banks charge a fee for this.
2. Travel Plan and Travel Report in Tohoku University Format
Fill in and stamp (with your seal) or sign the form.
3. Vouchers/stubs received during travel
By air | Vouchers, boarding pass stubs |
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By train or bus | None |
By air | Vouchers, boarding pass stubs |
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By train or bus | Tickets, vouchers |
- Send stubs for the return trip of your air travel by mail.