Updated on September 9

AIMR New Coronavirus Infection Control Headquarters
aimr-covid-19[at]grp.tohoku.ac.jp*Replace [at] with @

As the AIMR’s Infectious disease measures corresponding to level 1 has approved from the University Infectious Diseases Control Headquarters (as of June 23), AIMR takes back down to Level1 countermeasure. Please conduct research activity according to AIMR Level 1 Guidance.

Level-1: Partial restrictions
(started on June 19)

Research Activities

Research activities are allowed with thorough measures taken to prevent the spread of infection.

On-campus meeting

In-person meetings can take place with the thorough measures to prevent the spread of infection. Online participation is encouraged.

Administrative management system

Usual business can take place with thorough measures to prevent the spread of infection.

When you feel unwell

Possible symptoms of COVID-19 (not all are necessary)

  • Cold-like symptoms, a fever over 37.5 Celsius that last for more than 4-days (including cases where you feel a need to take fever reduction pills).
  • Severe tiredness or shortness of breath
  • Alterations in sense of taste or smell

Below is the relevant information for consulting public health services in the situation where you think you might require testing. Please understand that in almost all cases you will not be permitted to take a PCR test until specific symptoms are continuing or you have been in close contact with a confirmed person infected. In the case where you think you might be infected due to the following symptoms, please remain at home. Please follow the “Flow Chart of Measures to Combat the Spread of the New Coronavirus

Official contact for COVID-19

For Non-Japanese

  • Government consultation hotline: Japan National Tourism Organization (JNTO) Japan Visitor Hotline
    TEL: 050-3816-2787
    Available on 365 days/24 hours, in English, Chinese and Korean

Report to the Infection Control Headquarters

In the case where you think you have COVID-19 like symptoms, please inform the contact person of your laboratory. Once the contact person received such information, please contact to laboratory responsible person (PI or Jr. PI) and the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp)*Replace [at] with @

What to report

  • Laboratory name
  • Name (both in English and Japanese)
  • Place of residence
  • Dates of entry and exit from Japan
  • Reachable e-mail address and phone number
  • Symptoms
  • Any history of visiting or staying in university dormitories
  • Whether you have already phoned a call center, any instruction provided by the call center (if any)

Procedure when obtaining a PCR test

In the case that yourself or somebody else with whom you have had close contact with are suspected to have contracted the corona virus (henceforth COVID-19), please follow the following procedures. Please contact the contact person of your laboratory as soon as possible. Once the contact person received such information, please contact to laboratory responsible person (PI or Jr. PI) and the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp).*Replace [at] with @

If you think that you might be infected, the PCR test is usually given in cases where you experience cold-like symptoms, a fever over 37.5 for 4-days or more, fatigue and/or shortness of breath. Yet there are cases where infected persons experience abnormal sensations of taste and smell. In the case where you exhibit any of these symptoms, please remain in your house and do not go outside.

  • In the case where you take a PCR test and receive a positive result (i.e. you are infected).
    • Follow orders of the doctor.
    • All members of the room/research lab where the infected person has worked must monitor and record their health condition next 2 weeks.
    • The PI must get an information about the infected person’s action and behavior dating back last 2 weeks and report to the contact person. Once the contact person received such information, please contact to the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp).*Replace [at] with @
  • In the case where you take a PCR test and receive a negative result (i.e. you are not infected).
    • You must monitor and record their health condition next 2 weeks.
    • All members of the room/research lab where the infected person has worked must monitor and record their health condition next 2 weeks.
    • The PI must get an information about the infected person’s action and behavior dating back last 2 weeks and report to the contact person. Once the contact person received such information, please contact to the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp).*Replace [at] with @
  • In the case where somebody you were in close contact with takes a PCR test and receives a positive result.
    • You must monitor and record their health condition next 2 weeks.
    • All members of the room/research lab where the infected person has worked must monitor and record their health condition next 2 weeks.
    • The PI or Jr. PI must get an information about the infected person’s action and behavior dating back last 2 weeks and report to the contact person. Once the contact person received such information, please contact to the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp).*Replace [at] with @
  • In the case where somebody you were in close physical contact with takes a PCR test and receives a negative result.
    • You must monitor and record their health condition next 2 weeks.
    • The PI must get an information about the infected person’s action and behavior dating back last 2 weeks and report to the contact person. Once the contact person received such information, please contact to the Infection Control Headquarters immediately (aimr-covid-19[at]grp.tohoku.ac.jp).*Replace [at] with @

Onsite consulting

The administrative office of AIMR have been very limited the office service, but the Infection Control Headquarters still can accept inquiries via email. We have also cut back on administration staff, so please understand this. The contact address of the headquarters are below:

AIMR New Coronavirus Infection Control Headquarters
aimr-covid-19[at]grp.tohoku.ac.jp*Replace [at] with @

In the case of an emergency, don’t hesitate to phone-call to the contact person of your laboratory. Once the contact person received such a phone-call, please contact to “director of research support division” or “manager of management office for safety and health.

Requests for daily life
(including teleworking)

  • Thorough management of your own health
    • Please check and record your temperature twice a day (morning, evening).
    • Please record your action and behavior every day.
  • Requirements for Research and educational activities.
    • Domestic and international business trips are banned. Visitor’s acceptance is also banned.
    • Stop private trip to overseas and voluntarily refrain domestic trip.
    • Social gatherings, meals, and overnight stays should be canceled or postponed.

If you have health and mental anxiety, please contact to the contact person of your laboratory. Instead of you, the contact person or the headquarters will contact and ask to appropriate consultation counters listed below:

To all students researching at AIMR

  • Research Activity
    • The limited research staff are permitted to enter their laboratories. Unfortunately, all student are not allowed on campus.
  • Health Care
    • Please check and record your temperature twice a day
    • Please record your action and behavior every day.
  • Requests in daily life
    • Refrain from unnecessary outings unless it is urgent.
    • Extracurricular activities and use of facilities for the activities are prohibited.
    • Refrain from traveling outside your area of residence, such as returning home.
    • Do not hold meetings or talk to people with food and drinks.
    • For part-time jobs, students are strongly urged not to engage in work that involves frequent contact with others, or working with others in a poorly ventilated space.
      *For those who are in need of financial support due to reduced income from part-time job, Tohoku University accepts consultation on postponement of tuition payment or change of tuition payment method. Also, there are some student scholarships and loans that become available this April, so if students wish to apply for them, they can contact the office below.

To International Students

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Various consultation counters

  • Financial consultation
    Financial Support Section, Student Support Div., Education and Student Support Dept., T.U.
    TEL: 022-795-7816 E-mail: shogaku@grp.tohoku.ac.jp
  • Consultation on overall student life [Telephone consultation, Reservation required]
    TEL: 022-795-7833 E-mail: gakuso@ihe.tohoku.ac.jp
  • Consultation about disability [Telephone consultation, Reservation required]
    TEL: 022-795-7696 E-mail: t-sien@ihe.tohoku.ac.jp
  • Consultation when it is difficult to prepare a personal computer
    University-wide Education Implementation Section, Education Affairs Div., Education and Student Support Dept., T.U.
    TEL: 022-795-7558/7562

Please check the website of each faculty / graduate school frequently because each faculty / graduate school will independently has own announcement.

COVID-19 related notices and reference materials

Please access from off-campus through a VPN connection provided by AIMR or TAINS.
Manual for VPN connection provided by AIMR. for Windows | for MacOS